DEPOSITS AND PAYMENTS
The initial payment per student is considered a non-refundable, non-transferable deposit. If the student cancels, the total amount of refund will vary based on the month of cancellation, plus any additional fees applicable to the individual student. No refund will be given after May 1, 2023. If a partial payment is made with a credit/debit card, then that same card will automatically be debited for subsequent payments on the dates they are due. All payments are automatically processed on the 15th of every month or the first business day following. Upon selecting the payment plan, a $199 non-refundable, non-transferable deposit will be due at the time of registration, along with a $40 non-refundable convenience fee. Automatic payments will begin on the 15th day of the new month, depending on the registration/non-refundable deposit date. You will not be contacted or reminded about upcoming payments. Airport shuttle transportation will be in addition to the original cost of camp. Changes on reservation: Changes to Tracks, Class Level, Housing, or Roommate Requests will be assessed a fee of $15 per item changed if requested on or after April 1st. After May 1st, the fee for changes will increase to $30 per item changed.
ABSOLUTELY NO CHANGES
Changes can be made after May 1st for any reason. Students who bring the wrong instrument to camp, will be charged a fee of $199 to change tracks. Any student arriving at Camp Electric who has not registered for a session of camp will either be registered for camp at the Regular Price plus an additional fee of $399 (if there is space available), or they will be sent home at the guardian's expense.
Room Key: A one-time $75 charge will be made to the card on file for any university keys lost or not returned to Camp Electric upon dismissal of camp.
The last day to cancel airport transportation and receive a refund is May 1, 2023. By agreeing to the terms and conditions on this registration page, it is understood that students are to be picked up promptly at the end of camp unless previous arrangements have been properly made with the CE office, following proper procedures. Some airlines require student’s underage to be escorted by guardian, please make sure your student DOES NOT travel on these airlines, Camp Electric will not be held responsible as airline guardian.
If applicable, t-shirts and gift cards are only for those students who registered within the specified timeslot, as specified in email promotions. No request will be taken regarding promotions for students who register before or after the specified time of promotion. Regarding promotions given out at camp, if students do not pick up their promotions during the week of camp, shipment costs will be charged to the card on the student's account. The request for t-shirt size is strictly for marketing and DOES NOT guarantee your student will receive a t-shirt.
Camp Electric is hosted by Trevecca University and as their guest, all staff, students, chaperones, interns and guests of Camp Electric must adhere to their policies when it comes to housing and campus rules. Housing specifications are same sex rooms (males’ room with males and females’ room with females, even if they are family, NO exceptions) and no parents are permitted to stay in housing with students (registered chaperones with their own children excluded). In order to attend Camp Electric, it is mandatory that all students stay in Camp Electric housing, whether that is dorm or hotel housing. Students cannot stay off campus for any reason. Camp Electric is strictly an overnight camp, NO exceptions. Camp Electric is also a closed camp; meaning only persons directly involved with camp will be permitted onto the campus during the week. There is no exception to this rule.
Cancellations requested before March 1, 2023, will be given a refund of any payment minus the deposit or initial payment and the administrative fee. Beginning March 1, 2023, any cancellation will receive a 50% refund of any payment minus the deposit or initial payment and the administrative fee. Then starting on April 1st, the refund amount is 25% of the amount paid minus the deposit or initial payment and the administrative fee. In the event of a cancellation, your request is not final until we have a written statement from you that includes the following: Full Name of Student, Date of Birth, and an explanation of the reason for cancellation, along with the date on which you are canceling. This written statement needs to be emailed to: email@example.com.
Your student will not be canceled in our system until this email is sent and you have received a verification of cancellation email. Refunds will be given with a check from Camp Electric. It is the parent or guardian's responsibility to make sure your student has been properly cancelled in accordance with Camp Electric's terms and conditions.
Camp Electric has a medical team on location that oversees all medicines as well and covid cases that may arise.
As an overnight camp, Camp Electric follows the guidelines set by the CDC.
CDC recommendations are consistent across youth-focused settings. Camp directors of both day and overnight camps should follow the most recent version of the Operational Guidance for K-12 School and Early Care and Education Programs (ECE) to Support Safe In-Person Learning and accompanying Frequently Asked Questions for K-12 and Early Care and Education (ECE) Settings: Information for School and ECE Administrators, Teachers, Staff, and Parents. They can also access additional resources on the CDC COVID-19 schools landing page, which hosts resources related to testing, Test to Stay, quarantine and isolation, and COVID-19 vaccines.
CHOICE OF LAW
In the event of any dispute between you and Premier TN, LLC ("Camp Electric") with respect to the terms and conditions of the contract created by your registration, including, without limitation, a dispute regarding these registration policies, or regarding any matter relating to your registration and/or your child's attendance at Camp Electric, the resolution of such dispute and/or other matter shall be governed by and construed under the laws of the State of Tennessee applicable to agreements entered into and wholly to be performed therein, without regard to conflict of laws principles. The venue for resolution of any disagreement or dispute shall be in Nashville, Tennessee, and in connection therewith; you and Camp Electric hereby consent and submit to the exclusive jurisdiction of the state and federal courts located in Nashville, Tennessee. All pricing, payment plan options, and terms and conditions are subject to change.